The Sydney Morning Herald Sun Run & Cole Classic presented by Virgin Active Event Terms and Conditions

 

  1. The participant (Participant) in The Sydney Morning Herald Sun Run & Cole Classic presented by Virgin Active (the Event) acknowledges and agrees that these terms and conditions are subject to change from time to time at the discretion of Fairfax Media Publications Pty Ltd ABN 33003357720 (Fairfax) and without notice to the Participant.
  2. I declare, as a condition of entry into the Event, that I have undertaken sufficient training for the Event and that I am not aware of any illness, injury, physical disability or impairment which may cause me injury or death during or as a consequence of Event participation.
  3. In consideration of acceptance of my entry in the Event, I, and on behalf of my heirs, executors and administrators, hereby release the Indemnified Parties (as defined below) from all and every claim, right or cause of action (including for negligence, breach of contract or breach of statute) I may have arising out of, in connection with, or in relation to my participation in the Event.
  4. The above release shall operate jointly and severally in favour of Fairfax and its related bodies corporate (Indemnified Parties), and their respective directors, officers, agents, contractors, employees and volunteers including medical and paramedical personnel appointed for the Event, event stakeholders, the owners, licensees and occupiers of land upon which the Event or any part of it is conducted, any statutory body or local authority having control over any land upon which the Event or any part of it is conducted, Event sponsors, supporters, persons, corporations, contractors, sub-contractors, volunteers, servants and employees involved or otherwise engaged in promoting, staging, administering, running or controlling the Event.
  5. I agree to indemnify and keep indemnified the Indemnified Parties against all actions, suits, demands, claims, proceedings, costs, expenses, liabilities and judgements whatsoever (including without limitation for negligence, breach of contract and/or breach of statute) arising out of, in connection with, or in relation to my participation in the Event. This indemnity may be pleaded as a bar to any action, claim, demand, suit or legal proceedings. The releases and indemnities in this document continue forever and bind my heirs, executors, personal representatives and assigns.
  6. Only entries submitted on the official entry form online will be accepted. The information on how to enter and the details about the Event forms part of these terms and conditions of entry. The number of competitors will be strictly limited and will be decided on the basis of first received or until registrations close.
  7. I agree to accept full responsibility to inform myself and assess all the dangers, hazards and risks of entry in the Event and rely solely on my own assessment of these dangers, hazards and risks before participating in the Event and notwithstanding any decision thereon made by the race committee and other persons corporations and bodies involved in promoting or staging the Event. The decision to participate is entirely my own and I accept all risks associated with participation in the Event, including but not limited to loss of life and/or any injury including without limitation any permanent injury.
  8. I agree to abide by all Event terms and conditions. I understand that I must follow the approved course, observe normal traffic rules and obey all directions and instructions given by Event officials and the police.
  9. I agree and accept that Fairfax may, in its absolute discretion, at any time and from time to time vary the rules and regulations of the Event and without prior notice to me.
  10. I consent to receive such medical aid or preventative treatment which may be deemed advisable in the unfettered discretion of Event Medical Officials in the event of any injury accident or illness to me during my participation in the Event. I acknowledge that should further assistance be required, such as transportation to a hospital, that I will be responsible for these costs.
  11. I acknowledge that when participating in the Sun Run event I must wear the official chest bib corresponding to the registration made in my name on my chest such that the allotted race number and sponsor names can be seen for the duration of the Event. A timing tag is attached to the back of the race bib to enable each participant's run to be timed.  Participants must not tamper with the timing tag attached to their race bib. Timing services are provided by contracted timing service providers, and Fairfax takes no responsibility for errors or omissions in the timing data.  By participating in the Event and wearing the race bib, each Participant consents to the Event and timing service provider collecting and publishing his or her timing data for the Event. The participant understands that starting the race before their assigned wave start time will result in disqualification. No roller skates, roller blades, hand cycles, geared vehicles, skateboards, bicycles, scooters, dogs or other accessories that may cause injury will be permitted.
  12. I acknowledge that when participating in the Cole Classic event I must wear the official ankle timing chip and swim cap corresponding to the registration made in my name.  No flippers, fins or other accessories that may cause injury will be permitted. I understand that only entrants beginning in the age group waves or in the elite starts are permitted to wear speed suits (FINA approved only). I understand that wetsuits will not be permitted for any entrants, with the exception of the entrants in the Back of the Pack start group upon the decision of Manly LSC should the water temperature be below 18°C on race day. Participants must not tamper with the timing chip. Timing services are provided by contracted timing service providers, and Fairfax takes no responsibility for errors or omissions in the timing data.  By participating in the Event and wearing the ankle timing chip, each Participant consents to the Event and timing service provider collecting and publishing his or her timing data for the Event. I understand that starting before my assigned wave start time will result in disqualification.
  13. Limited race bib postage is available for Participants to purchase during the registration process until offer capacity reached. Fairfax takes no responsibility for participants who are unable to select postage after the capacity is reached.  Fairfax takes no responsibility for race packs that may be lost in the post, or delivered to an incorrect address. Participants are responsible for ensuring correct postal address details are included in the correct postage option fields.  Postage fees are non-refundable. If an international address is used, the race bib must be collected from the Event Expo.
  14. Any merchandise, excluding the official event iTaB, purchased by the merchandise postage cut off will be sent to the valid Australia address provided upon registering. If an international address is used, the merchandise must be collected from the Event Expo.
  15. I understand that my entry into the 5km swim is only valid upon approval from the Event's Race Director. Should I fail to meet the entry criteria, I understand that I will not be allowed to participate on the race day and will not be eligible for a refund.
  16. I acknowledge that it is my responsibility to ensure my timing device is attached and unobstructed. Should I be found to have tampered with my timing device in anyway, I understand that I will be disqualified from the event and not be eligible for any prizes.
  17. Fairfax reserves the right, in its discretion, to reject or cancel my entry at any time, including without limitation for safety or insurance reasons, or if, in the opinion of Fairfax, I am unable to complete the Event within the cut-off times. Fairfax will not be obliged to refund any portion of the entry fee in such circumstances.
  18. Fairfax reserves the right to change or modify any part of the Event including the date, course and location at any time and from time to time. Details of any such changes will be published via the Event website, facebook page, Event e-newsletter and/or other means.
  19. I acknowledge that Fairfax or its representative may remove me from the Event area and/or exclude me from participation in the Event if in Fairfax’s sole opinion it is necessary to do so (a) if my behaviour is inappropriate, offensive, or abusive, (b) to prevent damage to any property, (c) on medical or health and safety grounds (including to prevent possible harm or injury to myself and/or any other person), or (d) to prevent or arrest any form of unauthorised marketing, including ambush marketing.
  20. I agree that registration in the Event is personal to me and that no other person is permitted to participate in the Event in my place.
  21. I understand that should my contact details change after my registration is completed, it is my responsibility to notify the Event organisers.
  22. I understand that if I am entering the Sun Run as a participant in the Elite Wheelchair Start Group, I must enter through the official online registration system prior to 5pm on Wednesday January 25, 2017. This is to ensure event organisers have the necessary time for planning and safety requirements. I understand I must compete in a racing chair only and my chair must be properly maintained and capable of completing the race.
  23. If a person-to-person transfer option is made available (at Fairfax’s discretion), I consent to paying the administration fee at the time of transfer. If an iTaB medal insert or SMS Result has been purchased, I understand that this is non-transferable and I will forfeit the cost of purchase of these items.
  24. If a transfer option between distances is made available (at Fairfax’s discretion), I consent to paying the administration fee at the time of transfer. If transferring from a shorter distance to a longer distance, I acknowledge that I will be required to pay the difference in entry fee and an administration fee. Should I wish to transfer from a longer distance to a shorter distance, I acknowledge that I will forfeit the change in price.
  25. If an event upgrade option to receive an additional event at a package price is made available (at Fairfax’s discretion), I acknowledge that I must follow the appropriate protocol in order to receive the package upgrade offer. This includes but is not limited to contacting the Event and requesting inclusion in the offer, waiting until the event upgrade option becomes open and using the appropriate code during the additional event purchase. Refunds will not be made for any additional items purchased, such as event merchandise or charitable donations.
  26. I acknowledge that refunds will only be made prior to 5pm Wednesday January 4, 2017 and will only be given where participation in the Event is not appropriate due to a medical reason that is supported by a current medical certificate outlining the condition. I understand that a 50% administration fee will be deducted and if a race bib has been sent out, I must return the race bib to Fairfax at my own expense, prior to the processing of a refund,  by no later than 5pm Wednesday January 4, 2017.
  27. I acknowledge that I will not be entitled to any refund if the Event is cancelled for any reason. A credit card surcharge reflecting our actual costs of offering payment by credit card will be added to Visa, Mastercard, Diners and American Express payments.
  28. I acknowledge that the Event and/or Fairfax may disclose my personal information in accordance with Fairfax’s privacy policy available at http://www.fairfax.com.au/privacy and/or in accordance with this document.
  29. I consent to the publication and/or use in any form of media whatsoever of my name, race result, image, voice, statement or otherwise, (including the publication of my name and/or Event result, suburb and applicable age bracket in any Fairfax publication and/or on the Event website) without payment or compensation.
  30. I consent to Fairfax using my personal details contained for the administration of the Event or any third parties selected by me during the registration process, including to SMS Event information to me if I have provided a mobile phone number, unless otherwise indicated by me during the online registration process. I also consent to my personal details being used by Fairfax Events for future marketing and promotional purposes.
  31. I acknowledge that I will write an emergency contact name and phone number in the space provided on my supplied race bib and agree that Fairfax may contact that person and exchange my personal information with them in case of an emergency.
  32. I acknowledge I will only be eligible for any prize that may be offered in connection with placing at the Event if I complete the approved course by the indicated cut-off times and in accordance with these conditions and the Event rules and regulations.
  33. Each competitor must assemble behind the designated starting line, await official start and then proceed on the approved course. I acknowledge that entry into the course after the indicated cut-off time and prior to the official start will result in disqualification.
  34. The race referee’s decision is final – no correspondence will be entered into.
  35. spectators may not follow competitors on foot, in vehicles or with any other mode of transportation.
  36. I acknowledge that if I select to become a member of a team, the team manager will have access to download my personal details, including my name, contact telephone number, email address and home address.  As a team manager, I understand that my email address will be disclosed to my team members (but not to members of other teams).
  37. By registering in the Event for 2017, I understand that I may be offered pre-sale entry for the Event for 2018. I acknowledge that Fairfax will not be responsible if I miss out on the pre-sale due to any failure on my part to update my contact details.
  38. I declare that all the information supplied by me in this registration is true and correct.
  39. I certify that I am 18 years or older, or that I am the parent/legal guardian of the Participant who is under the age of 18 years, and I have read this document and fully understand it. As a parent or legal guardian, I agree to these terms and conditions for and on behalf of the Participant.
  40. In consideration of the Event agreeing at my request to accept the entry of a minor race participant I agree for myself, the Participant, their heirs, executors and administrators to indemnify and keep indemnified the Indemnified Parties against all actions, suits, claims, proceedings, demands, cost, expenses, liabilities or judgements which the Participant and/or I may have against the Indemnified Parties but for the terms of this agreement in respect of any death, injury, damage or loss sustained by the Participant as the result of the Participant’s participation in the Event. I affirm that I have full authority on behalf of all living parents and/or guardians to grant this Indemnity and that this indemnity may be pleaded as a bar to any action claim demand suit or legal proceedings.
  41. Promotional codes may only be used where the Participant meets the conditions applying to the promotional code and uses the promotional code during its validity period. Promotional codes are not able to be redeemed on any package options. Promotional codes are not able to be redeemed or exchanged for cash and must only be used by the Participant(s) to whom the relevant code was issued to by the code owner.
  42. Fairfax reserves the right to modify, suspend and/or cancel any promotional code at any time without notice to Participants. No refunds will be made to Participants who have access to a promotional code but did not use the code at the time of purchase. No refunds will be made to Participants who register for two events separately instead of selecting a package option.
  43. Fairfax reserves the right to cancel the Event at any time if Fairfax considers in its sole discretion this is required due to any sort of dangerous conditions and/or force majeure. In the event of cancellation, there will be no refund of entry fee and the cancelled Event may not necessarily be re-scheduled. A decision will be made ASAP on race day and broadcast on commercial radio and via the Event website.
  44. The Participant acknowledges and consents to Fairfax sharing the Participant’s personal information with any charities selected by the Participant during the Event registration process and/or with Everyday Hero Pty Ltd ABN 21 117 080 430 (Everyday Hero). Everyday Hero provides fundraising services to Participants who wish to raise funds for charities in connection with the Event. If the Participant registers with Everyday Hero to fundraise for charities or if the Participant elects to make a one-off donation to charity, this will be strictly subject to Everyday Hero’s terms and conditions and certain fees and/or other charges will be deducted from funds raised or donations as payment for these services.  Fairfax has no responsibility to the Participant in connection with such fundraising with Everyday Hero and the Participant releases Fairfax from all claims whatsoever in connection with such fundraising.
  45. The use of any type of drone is prohibited at all Fairfax events.

Privacy Collection Statement: Fairfax collects your personal information for the administration of the Event and for future marketing and promotional purposes relating to Fairfax Events and/or the Fairfax group of companies. Fairfax may disclose your personal information to its related bodies corporate and any third parties involved in the Event, including service providers and any charities selected by you or Fairfax. Further information on how Fairfax handles your personal information is contained in our Privacy Policy, available at http://www.fairfax.com.au/privacy.html.